The Springs At Stone Oak

Our Calendar

Wed Jul 1 2020

All Day

Springs at Stone Oak HOA Assessment Payment Due

The Springs at Stone Oak HOA's second of two assessment payments for 2020 is due on July 1, 2020 and late if not received by Hill Country HOA Management Company on or before July 30, 2020.  The statement for this payment was sent by Hill Country by e-mail on              to Springs homeowners who have registered their e-mail address with Hill Country, and was also delivered to all residing Springs homeowners by postal mail on                  .

The assessment amount is $429 per lot.  Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:

Springs at Stone Oak HOA

c/o Hill Country Homeowners Association Management

11844 Bandera Roard #466

Helotes, Texas 78023.

Payments not received on or before July 30, 2020 will incur a late fee of $25.00 and an initial 12% per annum interest charge of approximately $4.29, resulting in a revised payment due of $458.29 on July 31, 2020.  Additional late fees ($50 2nd delinquent month, $100 per delinquent month thereafter) and interest charges are assessed every subsequent 30 days the assessment is not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to July 30, 2020.  Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE).  Interest charges continue to accrue during the payment plan's execution, but late charges are not assessed as long as the payment plan is active.  Hill Country Management does not charge a monthly fee for administering an approved and active payment plan.

Fri Jul 31 2020

All Day

Springs at Stone Oak HOA Assessment Payment Late

The Springs at Stone Oak HOA's first of two assessment payments for 2020 was due on July 1, 2020 and late if not received by Hill Country HOA Management Company on or before July 30, 2020.  The statement for this payment was sent by Hill Country by e-mail on              to Springs homeowners who have registered their e-mail address with Hill Country, and was also delivered to all residing Springs homeowners by postal mail on                  .

The assessment amount is $429 per lot.  Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:

Springs at Stone Oak HOA

c/o Hill Country Homeowners Association Management

11844 Bandera Roard #466

Helotes, Texas 78023.

Payments not received on or before July 30, 2020 will incur a late fee of $25.00 and an initial 12% per annum interest charge of approximately $4.29, resulting in a revised payment due of $458.29 on July 31, 2020.  Additional late fees ($50 2nd delinquent month, $100 per delinquent month thereafter) and interest charges are assessed every subsequent 30 days the assessment is not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to July 30, 2020.  Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE).  Interest charges continue to accrue during the payment plan's execution, but late charges are not assessed as long as the payment plan is active.  Hill Country Management does not charge a monthly fee for administering an approved and active payment plan.

Wed Sep 9 2020

6:30 PM

Springs HOA Quarterly Board Meeting [T]

LOCATION:  Encino Library, 2515 E. Evans Road [Note: date tentative until Encino Library conference room reservation is confirmed]

TIME: 6:15pm - 6:30pm (Homeowner's Forum)

          6:30pm - 7:30pm (Board of Directors Open Meeting)

          7:30 - 7:45pm (Board of Directors Executive Session)

AGENDA (D-R-A-F-T - Final agenda will be published prior to the meeting)

 

Homeowner's Forum:  The pre-Board meeting opportunity for HOA members to address a concern, issue, or recommendation.  Please identify your topic(s) at least three business days in advance of the meeting date to any Board member or the Association Manager to allow preliminary research on the topic. A time limit of 3 minutes may be imposed on each topic in order to accommodate the time restrictions associated with Board meetings. Once the Board meeting is called to order, homeowners will not have an opportunity to raise or address topics.  It is recommended that homeowners review the minutes of the previous HOA Quarterly Board meeting and the agenda for this meeting to help identify topics that you may wish to present during the Homeowners Forum.

1. Call to Order, verify >3 Board members present (President)

2. Consideration for Approval: Minutes of the February 12, 2020 Quarterly Board meeting [Secretary]

3. Summary of Board actions taken without prior notice, including any actual or estimated expenditures (Secretary)

     o On March 11 approved contract to core aerate and apply compost to selected common area turf areas, apply mulch to all beds. ($2,800). Project completed March 19.

     o On March 27 Postponed obtaining additional contractor proposals for 5 electrical and 3 masonry repairs in common areas until COVID-19 Stay Home, Work Safe order is lifted or relaxed.

     o Approved on April 13 HOA gate maintenance contractor replacement of remote control device receiving module on vehicle callbox to fix inability to open entrance gate with remote control devices. (@ $600).  Repairs completed April 15.

     o Approved on April 29 the cancellation of the 2nd quarter open Board meeting originally/tentatively scheduled for May 20 due to COVID-19 related public meetings/gatherings restrictions and the unavailability of the Encino Library or other suitable meeting location.  HOA matters scheduled for discussion and/or vote at the May 20 meeting would be handled by Board members via e-mail.  Any matters required by State law/HOA Bylaws to be addressed at open Board meetings only will be deferred until the 3rd quarter open Board meeting.

     o Approved on May 6 a contract to have five electrical-related repairs in common areas repaired. ($665)

     o Approved on May 26 repair to the exit gate that was damaged by a vehicle. ($1145)

4. Review of August 2020 Financial Reports, less Delinquency Report

5. Unfinished Business

     o Common Areas repair/maintenance items

          >Mortar/Wall: (1) repair/patch holes and cracks in front entrance rock wall separating the marquee island from the front entrance Asiatic jasmine island, (2) repair deteriorated sidewalk bridge over the Pearl Spring concrete drainage culvert, (3) reinstall loose rock tiles on community park gazebo floor.

          >Electrical: (1) reconnect the photoelectric eye and tighten the breaker panel on the front entrance electrical panel, (2) test each of the 3 GFCI outlets at the front entrance monument for proper operation, (3) repair/replace broken LED floodlight at monument, (4) replace photoelectric eye at park lamp post, (5) provide a cost estimate to reorganize wiring in the in-ground electrical panel on marquee island & replace panel + cover.  Repairs were completed on May 26, including replacing the in-ground electrical panel on marquee island.

          >Metal railings at community park and Pearl Spring culverts: Paint chipping & bubbling on refurbishment project completed October 2019.

     o CCR Amendment:  Board of Directors authorization to assess fines for CCR violations.

6. New Business

     o Consideration for Approval: Transfer $6,500 from checking account to Reserve Funds savings account (2020 2 of 2)

     o Consideration for Approval: Reinvest $25,000 12-month ladder CD maturing on 9/23/2020 (CD 37) for 1 year

7. Association Manager comments

8. Executive Session (Board members and Manager only)

--Status of delinquent accounts (Manager)

Wed Nov 18 2020

6:30 PM

Springs HOA Quarterly Board Meeting [T]

LOCATION:  Encino Library, 2515 E. Evans Road [Note: date tentative until Encino Library conference room reservation is confirmed]

TIME: 6:15pm - 6:30pm (Homeowner's Forum)

          6:30pm - 7:30pm (Board of Directors Open Meeting)

          7:30 - 7:45pm (Board of Directors Executive Session)

AGENDA (D-R-A-F-T - Final agenda will be published prior to the meeting)

 

Homeowner's Forum:  The pre-Board meeting opportunity for HOA members to address a concern, issue, or recommendation.  Please identify your topic(s) at least three business days in advance of the meeting date to any Board member or the Association Manager to allow preliminary research on the topic. A time limit of 3 minutes may be imposed on each topic in order to accommodate the time restrictions associated with Board meetings. Once the Board meeting is called to order, homeowners will not have an opportunity to raise or address topics.  It is recommended that homeowners review the minutes of the previous HOA Quarterly Board meeting and the agenda for this meeting to help identify topics that you may wish to present during the Homeowners Forum.

1. Call to Order, verify >3 Board members present (President)

2. Consideration for Approval: Minutes of the August 19, 2020 Quarterly Board meeting [Secretary]

3. Summary of Board actions taken without prior notice, including any actual or estimated expenditures (Secretary)

4. Review of October 2020 Financial Reports, less Delinquency Report

5. Unfinished Business

     o Common Areas repair/maintenance items

6. New Business

     o Consideration for Approval:  HOA 2021 Budget and Assessment Amount

     o Consideration for Approval: fund installation and removal of front entrance Christmas lights by contractor, including contractor-provided decorations and lights.  Determine desired installation and removal dates.

7. Association Manager comments

8. Executive Session (Board members and Manager only)

--Status of delinquent accounts (Manager)

Wed Jan 27 2021

6:00 PM

Springs at Stone Oak HOA Annual General Member Meeting [T]

TIME:  6:00pm - 7:30pm

REGISTRATION:  5:30pm - 6:00pm

LOCATION:  Encino Library, 2515 E. Evans Road

AGENDA:  (D-R-A-F-T - the final agenda will be provided in the mailed Notice of AGMM)

• Call to Order (President)
• Determination of Quorum (minimum 19 homeowners (20%) present in person or by proxy) Manager
• Proof of Notice (Mailed on        ) (Manager)
• Introductions and Opening Remarks (President)
• Approval of 2020 Annual General Member Meeting Minutes (President)
• Election of 2 Directors (the 2-year term of office expires at the 2021 AGMM for Evangelina Sabrina and Jack Shuffield)
• Presidents Report
• Financial Review
• New Business
• Homeowner Comments
• Adjournment

As a courtesy, please submit to management a brief (one or two sentence) written description of any new business that you propose to be discussed at the meeting, at least three (3) business days prior to the meeting, to enable the Board of Directors and management time to adequately research and prepare for the meeting.  You can mail to 11844 Bandera Road #466, Helotes, TX 78023 or email to contactus@hillcountryhomeowners.com.

All members and proxy holders attending in person must register prior to the start of the meeting.  Registration will start at 5:45pm.  If you are unable to attend, please sign the proxy included with the mailed Notice of Annual Meeting or complete one online so that quorum may be achieved, and then either give it to the person you name to act as you proxy or send it to the Association at the address set forth above.

If you are interested in being a candidate for one of the 2 open Board of Directors positions, please notify us of you desire to be a candidate no later than December 15, 2020 so we can place your name on the absentee ballot included in the Notice and on the ballot used at the actual meeting.  Candidacy requests should be sent to contactus@hillcountryhomeowners.com .