The Springs At Stone Oak

Our Calendar

Tue Oct 13 2020

8:00 AM

Joint General, Special, & Bond Election Early Voting Begins

Early Voting Center locations and hours of operation are available by clicking on HERE.  Registered voters can vote at any Voting Center, with the two Centers closest to the Springs being the Encino Branch Library, 2515 East Evans Road, and the Parman Library @ Stone Oak, 20735 Wilderness Oak.

 

The sample ballot for Precinct 3052 can be viewed HERE.

 

Fri Oct 30 2020

7:00 PM

Joint General, Special, & Bond Election Early Voting Ends

Early Voting Center locations and hours of operation are available by clicking on HERE.  Registered voters can vote at any Voting Center, with the two Centers closest to the Springs being the Encino Branch Library, 2515 East Evans Road, and the Parman Library @ Stone Oak, 20735 Wilderness Oak.

 

The sample ballot for Precinct 3052 can be viewed HERE.

Tue Nov 3 2020

7:00 AM

Joint General, Special, & Bond Election

Voting Center locations and times to be provided when available.

Registered voters can vote at any Voting Center,

 

The sample ballot for Precinct 3052 can be viewed HERE.

Wed Nov 18 2020

6:00 PM

Springs HOA Quarterly Board Meeting

LOCATION:  Virtual (on-line) using GoToMeeting service.  Access information and procedures will be provided to Springs homeowners. Except for Board members, "attending" homeowners' audio will be muted, but may participate through the chat function.  Please ensure your e-mail address is registered with the HOA (thespringshoa@att.net) or Hill Country HOA Management (contactus@hillcountryhomeowners.com) so that meeting information can be provided to you via e-mail.

TIME: 6:00pm - 6:15pm: Homeowner's Forum

          6:15pm: Board of Directors Open Meeting

         

Homeowner's Forum:  The pre-Board meeting opportunity for HOA members to identify a concern, issue, or recommendation.  Please identify your topic(s) at least three business days in advance of the meeting date to any Board member or the Association Manager to allow preliminary research on the topic for possible addressing during the Forum by the Board. Topics may be identified during the Forum through the GoToMeeting chat function. Topics that are not identified prior to the meeting or are unable to be addressed during the Forum will be addressed  later via e-mail and/or our HOA website. 

 

AGENDA (D-R-A-F-T - Final agenda will be published prior to the meeting)

[Please note: Since this is an HOA Board of Directors business meeting, homeowners will not have an opportunity to raise or address topics verbally.]

1. Call to Order, verify >3 Board members present (President)

2. Consideration for Approval: Minutes of the September 9, 2020 Quarterly Board meeting [Secretary]

3. Summary of Board actions taken without prior notice, including any actual or estimated expenditures (Secretary)

     o Approved on September 16 the scheduling of the HOA's 4th Quarter Open Board Meeting for Wednesday, November 18, 2020, beginning at 6:00pm.  Meeting will be conducted by the GoToMeeting service.

     o Approved on September 16 the application of insecticide on the front entrance turf. ($120)

     o Approved on September 19 to have the 2015 HOA Reserve Anaylsis Study updated. ($500)

4. Review of Financial Reports

5. Unfinished Business

     o Common Areas repair/maintenance items

6. New Business

     o Consideration for Approval:  HOA 2021 Budget and Assessment Amount

     o Consideration for Approval: fund installation and removal of front entrance Christmas lights by contractor, including contractor-provided decorations and lights.  Determine desired installation and removal dates.

     o Consideration for Approval: obtain estimated cost and submit survey to HOA members for feedback on installing replacement toddler swing set,  adult swing set at playground

7. Association Manager comments

8. Executive Session (Board members and Manager only)

--Status of delinquent accounts and violations (Manager)

Fri Jan 1 2021

All Day

Springs at Stone Oak HOA Assessment Payment Due

The Springs at Stone Oak HOA's first of two assessment payments for 2021 is due on January 1, 2021 and late if not received by Hill Country HOA Management Company on or before January 30, 2021.  The statement for this payment was sent by Hill Country by e-mail on xxxxxxx to Springs homeowners who have registered their e-mail address with Hill Country, and was also delivered to all Springs homeowners by postal mail on xxxxxx.

The assessment amount is $XXX per lot.  Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:

Springs at Stone Oak HOA

c/o Hill Country Homeowners Association Management

11844 Bandera Roard #466

Helotes, Texas 78023.

Payments not received on or before January 30, 2021 will incur a late fee of $25.00 and an initial 12% per annum interest charge of approximately $4.29, resulting in a revised payment due of $XXX.XX on January 31, 2021.  Additional late fees ($50 2nd delinquent month, $100 per delinquent month thereafter) and interest charges are assessed every subsequent 30 days the assessment is not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to January 30, 2021.  Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE).  Interest charges continue to accrue during the payment plan's execution, but late charges are not assessed as long as the payment plan is active.  Hill Country Management does not charge a monthly fee for administering an approved and active payment plan.

Wed Jan 27 2021

6:00 PM

Springs at Stone Oak HOA Annual General Member Meeting [T]

TIME:  6:00pm - 7:30pm

REGISTRATION:  5:30pm - 6:00pm

LOCATION:  Encino Library, 2515 E. Evans Road

AGENDA:  (D-R-A-F-T - the final agenda will be provided in the mailed Notice of AGMM)

• Call to Order (President)
• Determination of Quorum (minimum 19 homeowners (20%) present in person or by proxy) Manager
• Proof of Notice (Mailed on        ) (Manager)
• Introductions and Opening Remarks (President)
• Approval of 2020 Annual General Member Meeting Minutes (President)
• Election of 2 Directors (the 2-year term of office expires at the 2021 AGMM for Evangelina Sabrina and Jack Shuffield)
• Presidents Report
• Financial Review
• New Business
• Homeowner Comments
• Adjournment

As a courtesy, please submit to management a brief (one or two sentence) written description of any new business that you propose to be discussed at the meeting, at least three (3) business days prior to the meeting, to enable the Board of Directors and management time to adequately research and prepare for the meeting.  You can mail to 11844 Bandera Road #466, Helotes, TX 78023 or email to contactus@hillcountryhomeowners.com.

All members and proxy holders attending in person must register prior to the start of the meeting.  Registration will start at 5:45pm.  If you are unable to attend, please sign the proxy included with the mailed Notice of Annual Meeting or complete one online so that quorum may be achieved, and then either give it to the person you name to act as you proxy or send it to the Association at the address set forth above.

If you are interested in being a candidate for one of the 2 open Board of Directors positions, please notify us of you desire to be a candidate no later than December 15, 2020 so we can place your name on the absentee ballot included in the Notice and on the ballot used at the actual meeting.  Candidacy requests should be sent to contactus@hillcountryhomeowners.com .

 

Sun Jan 31 2021

All Day

Springs at Stone Oak HOA Assessment Payment Late

The Springs at Stone Oak HOA's first of two assessment payments for 2021 was due on January 1, 2021 and late if not received by Hill Country HOA Management Company on or before January 30, 2021.  The statement for this payment was sent by Hill Country by e-mail on xxxxxxx to Springs homeowners who have registered their e-mail address with Hill Country, and was also delivered to all Springs homeowners by postal mail on xxxxxx.

The assessment amount is $XXX per lot.  Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:

Springs at Stone Oak HOA

c/o Hill Country Homeowners Association Management

11844 Bandera Roard #466

Helotes, Texas 78023.

Payments not received on or before January 30, 2021 will incur a late fee of $25.00 and an initial 12% per annum interest charge of approximately $4.29, resulting in a revised payment due of $XXX.XX on January 31, 2021.  Additional late fees ($50 2nd delinquent month, $100 per delinquent month thereafter) and interest charges are assessed every subsequent 30 days the assessment is not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to January 30, 2021.  Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE).  Interest charges continue to accrue during the payment plan's execution, but late charges are not assessed as long as the payment plan is active.  Hill Country Management does not charge a monthly fee for administering an approved and active payment plan.