The Springs At Stone Oak

Our Calendar

Thu Aug 18 2022
6:00 PM
Springs HOA 3rd Quarter Board of Directors Meeting

 LOCATION: Virtual  (on-line) using Zoom meeting services.  Access information and procedures will be provided to Springs homeowners prior to the meeting.  Please ensure your e-mail address is registered with the HOA (thespringshoa@att.net) or Hill Country HOA Management (contactus@hillcountryhomeowners.com) so that meeting information can be provided to you via e-mail.


TIME: 6:00 - 6:15pm (Homeowner's Topics)

6:15pm - 7:15pm (Board of Directors Open Meeting) 

 

Homeowner Topics:  The pre-Board meeting segment in which concerns, issues, or recommendations previously identified by HOA members are addressed by the Board or Manager.  Homeowner/resident topics should be provided by Monday, August 15 to any Board member or the Association Manager to allow preliminary research on the topic(s). Please note that this is not a discussion period, and topics not previously identified will not be able to be addressed during this segment.

 

AGENDA:[D-R-A-F-T - final agenda will be provided prior to meeting]

1. Call to Order, verify >3 Board members present (President)

2. Summary of Board actions taken without prior notice since the previous Board meeting on May 17, 2022, including any actual or estimated expenditures (Secretary)

o The Board approved a local landscaping contractor's proposal to remove and dispose of an uprooted mountain laurel tree at the exit side of the HOA's front entrance area, knocked down in a June 4 vehicle accident at the Springs front entrance. (June 17, $600)

o The Board approved the minutes of the May 17, 2022 2nd quarter Board meeting. [June 25]

o The Board appointed homeowner Tujwanda Trail to the HOA Architectural Review Authority (ARC). [June 27]

o Board contacted a plumbing service to diagnose and repair a water leak on the HOA-side of the community park's water meter.[Jul 16, $1120]

o Board contacted the HOA gate maintenance contractor to diagnose and repair the pedestrian gate's keypad that was not responding to input.  Repair completed July 18. [Jul 18, $182]

o Board contacted the HOA irrigation system maintenance contractor concerning the controller at the front entrance that did not operate as programmed on Wednesday, July 20, displaying a 'shorted wire' fault. Controller was replaced on August 4. [Jul 20, $625]

o Homeowner Robert Dumais volunteered to assist in maintaining the community park's pet waste stations [Aug 4]

    

3. Review of August 2022 Financial Reports (President, Manager)

4. Unfinished Business (President)

     o CCR Amendment: authority for Board of Directors to assess fines for CCR violations

     o 2022 HOA Projects

  • --Front entrance low voltage lights/wiring
  • --HOA Stone Oak Parkway irrigation system zone repairs
  • --Ladder-friendly base below marquee
  • --Landscaping refresh (front entrance improvement zone 1 completed April 18-22)  C & K has provided proposals for front entrance area and park.
  • --Street analysis and paving cost estimate, including replacement of 8 drainage ditch bollard posts
  • --Repaint metal railings at park, Pearl Spring, and Crystal Spring drainage culverts; street sign bases; fire hydrants [add exit gate primed areas?] 
  • --Replace toddler and adolescent swing sets at park
  • --Add/replace foundation soil beneath and around perimeter of 5 park picnic table concrete pads (no project coordinator identified – project deferred in 2021 due to initial solution not supported [16 yards of crushed granite around slab bases, $3,700; would require periodic replenishing])
  • --Replace pedestrian gate due to rust, deteriorating metal.

5. New Business (President)    

     o CONSIDERATION FOR APPROVAL:  Transfer $10,000 from operational funds to Reserve Funds (non-CD) account.  Second of two transfers programmed in 2022 HOA budget. 

     o CONSIDERATION FOR APPROVAL: Renew Reserve Fund CDs 37 & 38, maturing on 9/23/2022, for 12 or 24 months, depending on current CD interest rates.

     o CONSIDERATION FOR APPROVAL: Invest $45,000 from Reserve Fund savings account in a CD for the number of months providing the best interest rate while accommodating possible unanticipated Reserve Fund expenditure requirement(s). 

 

6. Association Manager comments

7. Executive Session (Board members and Manager only)

     o Status of/actions recommended for delinquent accounts

Sun Jan 1 2023
All Day
Springs HOA Assessment Due

The Springs at Stone Oak HOA's first of two assessment payments for 2023 is due January 1, 2023 and late on January 31, 2023.  Assessments not paid on or before January 31, 2023 will be assessed a one-time late fee of $25.00 on January 31, 2023, as well as a late interest charge of $X.XX on January 31, 2023 that reflects the 12% per annum late interest from the original due date, per our HOA CCRs. The late interest charge is assessed each month the account is delinquent.The statement for this payment was delivered by e-mail to Springs homeowners with registered e-mail addresses on December X, 2022, and to all Springs homeowners by postal mail on December X, 2022.


The assessment amount is $XXX per lot. Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:


Springs at Stone Oak HOA
c/o Hill Country HOA Mgmt Processing Center
PO Box 95603 Las Vegas, NV 89193-5603


Assessments not paid by January 31, 2023 will result in a balance of $XXX.XX on January 31, 2023 (assessment + one-time late fee + 12% per annum late interest charge computed from the original due date).  Additional interest based on the 12% per annum interest rate will be assessed each month the assessment and late fees are not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to January 31, 2023. Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE). Interest charges continue to accrue during the payment plan's execution. Hill Country Management currently does not charge a monthly fee for administering an approved and active payment plan.

Tue Jan 31 2023
All Day
Springs HOA Assessment Late

The Springs at Stone Oak HOA's first of two assessment payments for 2023 is due January 1, 2023 and late on January 31, 2023.  Assessments not paid on or before January 31, 2023 will be assessed a one-time late fee of $25.00 on January 31, 2023, as well as a late interest charge of $X.XX on January 31, 2023 that reflects the 12% per annum late interest from the original due date, per our HOA CCRs. The late interest charge is assessed each month the account is delinquent.The statement for this payment was delivered by e-mail to Springs homeowners with registered e-mail addresses on December X, 2022, and to all Springs homeowners by postal mail on December X, 2022.


The assessment amount is $XXX per lot. Payment may be made on-line at the Hill Country Management's Homeowner Portal website or by mail to:


Springs at Stone Oak HOA
c/o Hill Country HOA Mgmt Processing Center
PO Box 95603 Las Vegas, NV 89193-5603


Assessments not paid by January 31, 2023 will result in a balance of $XXX.XX on January 31, 2023 (assessment + one-time late fee + 12% per annum late interest charge computed from the original due date).  Additional interest based on the 12% per annum interest rate will be assessed each month the assessment and late fees are not paid in full.

Payment in full is requested, however, if you are unable to do so, a payment plan may be requested and must be approved by the Springs HOA and homeowner prior to January 31, 2023. Only written requests for payment plans will be accepted and can be requested by completing a Payment Plan Request on the Hill Country Homeowners Association Management website (click HERE). Interest charges continue to accrue during the payment plan's execution. Hill Country Management currently does not charge a monthly fee for administering an approved and active payment plan.

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San Antonio, Texas 78258

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